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Capture and Migrate Paper and
Electronic Documents |
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Easily migrate your existing documents stored on
desktop computers and network based file-shares into the repository |
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Drag and drop email and attachments directly into
DocuNECT from Microsoft Outlook |
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Use DocuNECT Virtual Print Driver (VPD) from any
print enabled applications |
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Easily configure DocuNECT to work with your
desktop scanning software |
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Setup DocuNECT to monitor other sources to
migrate documents, such as Secure FTP sites and third party business
applications |
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Automatically extract business data from
documents and reports to reduce manual indexing |
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Distribute documents to third party business
applications and document management application (Documentum
ApplicationXtender, Documemtum D6 and Microsoft SharePoint etc) |
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Distribute documents to DocuNECT's own document
management repository |
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Provide a
Central, Secure
Document Repository
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Version Control
(Check In/Out) |
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Every
"document change"
action is audited
in the document
history |
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Perform actions
against documents
(Add comments, email
documents and/or
document links, view
documents in their
native format, view
previous version,
view associated
business data, view
workflow
information) |
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Add
security to
different types of
documents to make
sure that only the
right users have
access to the right
documents |
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My
Documents feature to
easily manage
documents you
frequently access |
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Manage the Entire Lifecycle of a Document |
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Documents often have a lifecycle associated with them |
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For some business documents their lifecycle is short.
Once they are captured and classified, they are archived for retrieval
only |
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Some documents may require more steps, such as review and
approval, or a business process to gather additional information.
DocuNECT can automate the different stages in the lifecycle allowing
users to perform the document related tasks they need inside the system |
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Examples of a document related process are: Contract
Review and Approval, Human Resource Document Review and Approval,
and Invoice Approval |
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Assign Records Retention To Your
Documents |
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External compliance or corporate policy may dictate how
long different types of business documents can be kept |
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You can define document retention rules to different
types of business documents as part of the lifecycle |
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The retention rule has a Trigger on the business
data such as Document Date + 5 Years or Invoice Received Date
+ 7 Years |
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The Disposition Process then defines what happens
when the trigger is met. You can delete documents, take them off line to
make them in accessible to users, or move them to a different type of
storage. You can also defines a business process to gather approval for
the document disposition |
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There may be some instances where you want to "hold" the
document rather than continuing with the disposition as the document is
still involved in a business process |
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Provide Intuitive Access to The
Documents in My Repository |
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Dashboards allow users to access the information they
need in a way that makes sense to their role |
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Make the dashboard the same look and feel as your
corporate intranet or web site |
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Add reports and graphs to summarize the documents and
data within the system |
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Dashboards can reduce training and increase adoption in
the system can that can make the implementation run more smoothly |
